Property Grid for landlord companies
A portfolio you can see at a glance
For portfolio landlords and property companies: ownership across entities, team access with the right permissions, and numbers that show how each property performs.
14-day trial of the full landlord companies feature set. No card needed to start.
Ownership that makes sense
Properties owned by you, by companies or jointly, with shares and full history.
Your team, scoped properly
Roles and data scopes so staff and accountants see exactly what they should.
Performance by property
Yield, voids, arrears and costs per property and per company.
Open Banking and reporting
Bank import, reconciliation and reports your accountant will thank you for.
Performance by property and by company
See which homes earn their keep. Yield, voids and running costs sit next to each other, grouped however you hold the property.
- Ownership shares and history for individuals, companies and joint owners
- Void tracking with the cost of every empty day
- Asset lifecycles and a forecast of upcoming capital spend
Hartwell Homes
Home
Properties
Tenancies
Compliance
Maintenance
Rent
Statements
Inbox
Portfolio performance
| Property | Owner | Rent pa | Gross yield | Voids | Costs |
|---|---|---|---|---|---|
| 14 Orchard Row | Hartwell Homes Ltd | £14,400 | 6.4% | 0 days | £1,120 |
| Flat 3, Kestrel House | Hartwell Homes Ltd | £13,800 | 7.1% | 12 days | £2,460 |
| 2 Mill Lane | Brindle Property LLP | £17,400 | 5.8% | 0 days | £3,010 |
| 9 Quarry Hill | Brindle Property LLP | £11,400 | 5.2% | 31 days | £860 |
| 31 Bramley Gardens (HMO) | Hartwell Homes Ltd | £32,400 | 9.3% | 4 days | £5,120 |
Net income by month, last 12 months
A team with the right access
Give an asset manager the whole portfolio, a site manager one block and your accountant read-only finance. Permissions and approval limits are separate, so spend limits do not depend on job titles.
- Roles, branches, departments and data scopes
- Approval limits for repairs and spend, with a record of who approved what
- Two-factor sign-in enforced for owners, admins and accounts users
Hartwell Homes
Home
Properties
Tenancies
Compliance
Maintenance
Rent
Statements
Inbox
Maintenance board
Reported 2
Dripping tap
4 Priory Road
Routine
No hot water
Flat 6, Kestrel House
Urgent
Quote requested 2
Roof leak
14 Orchard Row
Urgent
Boiler service
2 Mill Lane
Routine
Awaiting approval 1
Boiler replacement £2,640
2 Mill Lane
Over landlord limit
Booked 2
Fence repair
9 Quarry Hill
Thu 22 Oct
Smoke alarm fit
7 Fenwick Close
Fri 23 Oct
Spend above a landlord's limit goes to them for approval by secure link.
Books your accountant will thank you for
Every pound is posted through a double-entry ledger, so reports, bank reconciliation and tax summaries all agree.
- Bills approved, paid and split across properties
- Profit and loss, cash flow and trial balance, limited to what each user may see
- Making Tax Digital summaries built from the ledger, with an accountant portal
Hartwell Homes
Home
Properties
Tenancies
Compliance
Maintenance
Rent
Statements
Inbox
Statements and client money
Mr & Mrs Ashworth · September 2026
Statement ST-000214 · 3 properties
| Rent received | £4,150.00 |
| Repairs: boiler service, 2 Mill Lane | −£145.00 |
| Management fee (10%) | −£415.00 |
| VAT on fee | −£83.00 |
| Non-resident landlord tax withheld | £0.00 |
| Paid to landlord, 05 Oct 2026 | £3,507.00 |
Bank
£61,204
Ledger
£61,204
Owed to clients
£61,204
Three-way client money check: balanced
How it fits together
-
1
Model your holdings
Entities, owners, shares and mortgages.
-
2
Bring in the data
CSV import for properties, tenancies and contacts.
-
3
Set the team up
Roles, scopes and approval limits.
-
4
Run the month
Rent, bills, bank matching and arrears.
-
5
Report
Scheduled reports by email link, exports for your accountant.
Modular, so you can grow into more
Take just the portfolio, finance and compliance packages today. Add management for third-party landlords, or sales when you want to sell properties, without moving your records.
And also
- Report builder with saved and scheduled reports
- Visual automation builder: rules that create tasks and drafts when things happen
- Mortgage, insurance and utility records with renewal reminders
- Document vault, e-signature and bulk letter generation
- Full audit trail on every business record
- Data protection tools: subject access requests, legal holds and retention
Full list on the features page. Software assistance, not legal advice: review compliance outputs and notices before relying on them.
Try it with your own properties
Just starting out? Property Grid for landlords has the same records for a smaller number of homes. If you hand day-to-day running to someone else, property managers and letting agents work in the same system. See the features or try the portfolio demo.